ACCELER8IT 2026 · 8–9 October · Gdańsk
Terms & Conditions
Terms of participation in the ACCELER8IT 2026 conference and the accompanying workshops.
Important – translation notice
This English version is an AI-assisted translation provided for information purposes only. The only legally binding version of the Terms and Conditions is the Polish version (Regulamin ACCELER8IT 2026). In the event of any discrepancies between the two versions, the Polish version shall prevail.
Contents
§1 General Provisions§2 Definitions§3 Registration§4 Price and Payment Terms§5 Change of Participant and Cancellation§6 Organisation of the Conference§7 Obligations of the Organiser§8 Obligations of the Ordering Party and the Participant§9 Property and Copyright§10 Application§11 Personal Data§12 Provisions Concerning Consumers§13 Contact with the Organiser§14 Final Provisions
§1 General Provisions
- These Terms and Conditions set out the rules for participation in the “ACCELER8IT 2026” conference and the accompanying workshops, the rules for concluding and performing agreements concerning participation in these events, and the complaints procedure.
- The Conference will take place on 8–9 October 2026 at Radisson Hotel & Suites Gdańsk, ul. Chmielna 10, 80-748 Gdańsk, subject to the provisions of these Terms and Conditions regarding a change of the venue or date of the event.
- The Organiser of the Conference is Conlea Conferences Sp. z o.o. with its registered office at Al. Zwycięstwa 96/98, 81-451 Gdynia, KRS 0000977798, NIP (Tax ID) 5862381511.
§2 Definitions
Whenever the following terms and definitions are used in these Terms and Conditions, they shall be understood as follows:
- Conference – an event organised by Conlea Conferences Sp. z o. o., with the date and venue specified, for the purpose of discussing the topics described in the Conference programme, in which any person meeting the specified participation requirements may take part.
- Workshop – classes organised by a conference partner aimed at acquiring, supplementing or improving the professional or general skills and qualifications needed to perform work, in which any person meeting the specified participation requirements may take part.
- Organiser – (Conlea Conferences Sp. z o. o.) – whenever these Terms and Conditions refer to the Organiser, this means Conlea Conferences Sp. z o. o., in short the Organiser, with its registered office at Al. Zwycięstwa 96/98, 81-451 Gdynia, KRS no. 0000977798, NIP (Tax ID) no. 5862381511.
- Ordering Party – a natural or legal person who has decided to delegate a Participant to take part in the Conference or Workshop.
- Participant – a person delegated by the Ordering Party to take part in the conference. Where the Ordering Party is a natural person, that person is at the same time the Ordering Party. The Participant may also be the Ordering Party.
- Registration – actions taken by the Ordering Party aimed at registering a Participant for the Conference.
- Registration Form – a document following a template, in electronic or paper form, effectively delivered to the Organiser.
- Confirmation of Participation – an e-mail sent by the Organiser to the Ordering Party or the Participant in response to the Registration.
- Website – the information service created by the Organiser and available online at: https://www.acceler8.it/pl/, which enables Users to use the information and services offered by the Organiser or its partners, including submitting Registrations for events and commercial transactions.
- Lead Scanner – an application feature made available to selected Partners/Vendors that enables them to obtain a Participant’s contact details by scanning a QR code generated in the application by the Participant or the participant’s badge, solely with the Participant’s explicit and voluntary consent.
- Application – the Conlea application available for download from Google Play and the App Store, used in connection with the organisation of the Conference, in which the Participant can access their ticket and event-related features.
- Partner – a partner, sponsor, exhibitor or other entity cooperating with the Organiser in connection with the Conference.
§3 Registration
- Registration for the Conference may be made via the registration form available on the Conference website. The intention to participate should be expressed in a manner that leaves evidence on the part of both the Organiser and the Ordering Party.
- Registration for the Conference should be delivered to the Organiser within the deadline indicated on the Website, but no later than 3 business days before the start date.
- Registration for the Conference may be sent to the Organiser:
- electronically, via the active Registration Form posted on the Conference website;
- in digitised form (a scan of the completed and signed Registration Form) by e-mail to the Organiser’s address events@conlea.pl;
- Registration may be submitted by any legal person, natural person or organisational unit without legal personality that has legal capacity; however, where the Participant is not the Ordering Party, the will of the Ordering Party shall be binding.
- Registration is binding and creates an obligation to pay for the selected ticket entitling the holder to participate in the Conference, within the specified deadline.
- A private individual (consumer) who submits a Conference registration to the Organiser consents to the provision of services from the moment the registration is submitted.
§4 Price and Payment Terms
- Current ticket prices, ticket types, the validity periods of individual price offers and the scope of services included in the price are indicated each time on the Website or in the Registration Form.
- If the Organiser provides special ticket categories, including tickets intended for service providers, technology solution providers, sales or business development representatives, the terms of their purchase and the price are indicated on the Website.
- The date of payment shall be the date on which the Organiser’s account is credited or the date on which payment is successfully made via the payment operator.
- Payment may be made in the manner indicated during registration, in particular by bank transfer or via the available online payment system.
- The Organiser may grant discounts and run promotional campaigns. Unless the terms of a given promotion provide otherwise, promotions and discounts cannot be combined.
- After receiving payment, the Organiser issues an accounting document in accordance with applicable regulations.
- Failure to register or pay within the specified deadlines means that the Organiser may cancel the more favourable price offer and that the Ordering Party must pay the difference between the price pools.
- Payment may be made by bank transfer directly to the Organiser’s account or via the PayU online payment system. Payment should be made within the deadline specified by the Conference Organiser.
- Upon receipt of a registration where no online payment has been made, the Organiser issues a pro forma invoice, on the basis of which the Ordering Party is obliged to pay to the Organiser’s bank account indicated therein.
- Promptly after receiving payment, the Organiser will issue a VAT invoice to the registering party.
- The Organiser reserves the right to grant discounts on the price of workshop participation beyond the scope of these Terms and Conditions.
- Promotions and discounts cannot be combined – only one selected promotion or discount may be used.
- Promotional and discount offers are not available to persons who placed an order or paid for participation in the conference before the date on which the promotional or discount offer was launched.
- The Organiser offers tickets for sale on the following terms:
- POOL 1 – applies to payments for participation in the Conference made by 31.10.2025 inclusive.
- POOL 2 – applies to payments for participation in the Conference made by 31.12.2025 inclusive or until the ticket pool is sold out.
- POOL 3 – applies to payments for participation in the Conference made by 31.03.2026 inclusive.
- POOL 4 – applies to payments for participation in the Conference made by 31.06.2026.
- POOL 5 – applies to payments for participation in the Conference made by 31.09.2026.
- POOL 6 – applies to payments for participation in the Conference made by 08.10.2026.
- The VENDOR ticket price is PLN 6,990 net and applies to:
- Representatives of organisations providing training, advisory services and technology solutions in the field of IT management
- Sales specialists, (key) account managers, business development and marketing professionals, and all persons whose work consists in acquiring contacts or building business relationships
§5 Change of Participant and Cancellation
- The Ordering Party may designate another person in place of the registered Participant by informing the Organiser before the start of the Conference in a manner that allows the data and access to the Application to be updated.
- The Ordering Party may cancel the Participant’s participation in the Conference or Workshop no later than 7 business days before their start date, in the manner set out in section 4 of this paragraph.
- Where the Ordering Party has paid a price other than “POOL 1”, “POOL 2” or “POOL 3”, the fee will be refunded to the bank account number provided by the Ordering Party, less a 20% handling fee.
- Where the Ordering Party has paid the “POOL 1”, “POOL 2” or “POOL 3” price, the Ordering Party will not receive a refund.
- If the Ordering Party cancels as referred to in section 2 above 7 or fewer business days before the start of the Conference or Workshop, or if the Participant fails to attend, the Ordering Party will not receive a refund.
- All correspondence referred to in sections 1–3 should be made in writing and sent by registered mail to the Organiser’s address indicated in § 2(c) of these Terms and Conditions. A statement of withdrawal from the agreement and/or the designation of a new Participant may also be submitted electronically and sent to the Organiser’s e-mail address: events@conlea.pl
- Acceptance of a cancellation or a change of Participant will be confirmed by the Organiser by e-mail to the address provided in the registration form.
§6 Organisation of the Conference
- For important organisational reasons or reasons beyond the Organiser’s control, the Organiser may change the venue, date, programme, speakers, order of presentations or format of the Conference or Workshop. The Organiser will inform Participants without undue delay of any changes that are material to them.
- The Participant is obliged to comply with the safety and order rules applicable at the event venue and with the instructions of the Organiser or the venue staff.
- The Organiser may refuse participation to, or order to leave the event, any person who seriously violates these Terms and Conditions, public order or safety rules, in particular who disrupts the course of the event or poses a threat to other persons.
- The Organiser does not provide accommodation unless expressly stated otherwise in the offer for a given ticket. Information on recommended accommodation is for information purposes only.
- The Organiser is not liable for items left unattended, lost or stolen during the event, subject to any liability that cannot be excluded by law.
- The Organiser does not guarantee the participant a place at a Workshop organised by a conference partner where the number of places is limited. Participation in the Workshop is decided on a first-come, first-served basis for seats. If no seats are available, the Organiser may ask the participant to leave the Workshop. Workshops organised by a conference partner are specially marked in the application.
§7 Obligations of the Organiser
- The Organiser undertakes to make every effort to ensure that the quality of the Conference and Workshops is consistent with their description.
- The Organiser reserves the right to change the manner in which the Conference or Workshop is delivered and its format at any time. The Organiser will promptly inform the Ordering Party and Participants of any changes directly, as well as via the Website.
- The Organiser reserves the right to make changes to the programme of the Conference and Workshops, which cannot constitute grounds for financial claims.
- The Organiser reserves the right to cancel the Conference or Workshop in the event of circumstances beyond the Organiser’s control, including the introduction by the competent public authorities of a ban on organising events or other restrictions on organising events – in such a case, all purchased tickets will be automatically transferred to the next edition of the Conference or Workshop held in the following calendar year. The Ordering Party will also be able to use the price paid for tickets to the Conference or Workshop for other events of the Organiser taking place within 12 (twelve) months of the planned start date of the Conference or Workshop, after agreeing the terms with the Organiser in advance. If the Ordering Party is not interested in the proposed options of transferring the funds to other events of the Organiser, the Organiser will refund the amount paid in full within 180 days from the date of effective termination of the Agreement.
- The Organiser reserves the right to refuse to provide the service to Participants for whom the Ordering Parties have not paid the fee within the set deadline.
§8 Obligations of the Ordering Party and the Participant
- Participants and Ordering Parties are obliged to read these Terms and Conditions and accept them in full.
- The Ordering Party undertakes to pay for paid services within the deadline and in the manner specified by the Organiser for the given Conference or Workshop.
- The Ordering Party and the Participant are prohibited from using the Conference and Workshop in a manner that is contrary to the law, good practice or that infringes the legitimate interests of the Organiser.
- A Participant taking part in the Conference or Workshop consents to the use of their image in materials relating to coverage of the Conference or Workshop.
- Participants of the Conference or Workshop are obliged to respect the rights of other event Participants, not to disrupt the course of the Conference or Event, and to comply with the provisions of these Terms and Conditions or the instructions of the Organiser. The Organiser has the right at any time to refuse admission to the Conference or Workshop to persons who disrupt the course of the event, violate public order or safety rules, including persons under the influence of psychoactive substances (including alcohol or drugs).
§9 Property and Copyright
- In making information disseminated via the Website available to the Ordering Party and Participants, the Organiser draws particular attention to the need to respect intellectual property rights.
- The Organiser informs that the Website contains copyright-protected documents, trademarks and other original materials, in particular texts, photographs, graphics and sounds, software and video materials. The layout of the Website and the selection of the content presented constitute an independent subject of copyright protection.
- Participants undertake to use all materials presented to them solely for their own personal use. Modifying, copying, transmitting, publicly reproducing and any use of this content for commercial purposes requires the prior written consent of the Organiser or another authorised entity.
- Participants warrant that any use by them for the benefit of third parties (via the Website) of copyright-protected materials, including copying, transmitting and making them publicly available on the Internet, takes place with the consent of the authorised entities. Participants bear full liability for any damage resulting from their conduct contrary to the above provision.
- By making materials available via the Website, Participants consent to their use by other Participants for their personal use. The Organiser reserves the right to edit, copy and distribute these materials.
- Neither the Ordering Party nor the Participant is entitled to conduct similar workshops for other entities or their own employees, unless the Parties agree otherwise.
- Copying, modifying, making publicly available, distributing or commercially using the materials beyond the scope of permitted use requires the consent of the authorised entity.
§10 Application
- In connection with the organisation of the Conference, Participants use the Conlea Application. The Participant logs in to the Application independently.
- In order to provide the Participant with a ticket, access to the Application and its Conference-related features, the Organiser may transfer to the Application provider the Participant’s data necessary to create or activate access, identify the Participant and handle the event.
- The features of the Application may include, in particular, access to the ticket, the agenda, organisational information, event announcements, networking features, voting or other features related to the course of the Conference.
- Detailed information on the rules for using the Application, including the processing of data in connection with its use, may also be provided to the Participant directly in the Application.
- The Participant is obliged to protect the credentials used to access their account and not to share their individual ticket or code with unauthorised persons.
§11 Personal Data
- The controller of personal data is Conlea Conferences Sp. z o. o. with its registered office at Al. Zwycięstwa 96/98, 81-451 Gdynia.
- Providing personal data by the Ordering Party is voluntary but necessary to make full use of the Website and to conclude and perform the Agreement.
- The Organiser processes the following personal data of the Ordering Party or persons representing it, necessary to establish, shape the content of, amend or terminate the contractual relationship:
- First name(s) and surname;
- position;
- name of the Ordering Party;
- e-mail addresses;
- landline or mobile phone number;
- additional number of registered Participants;
- address details;
- tax identification number;
- bank account number;
- or other data identifying or enabling the identification of the Ordering Party.
- The Organiser processes the following personal data of the Participant – received from the Ordering Party or directly from the Participant – necessary to perform the Agreement:
- Surname and first name of the Participant;
- Name of the Ordering Party that registered the Participant;
- E-mail address;
- Landline or mobile phone number;
- Or other data identifying or enabling the identification of the Participant.
- The Organiser may process the personal data of the Ordering Party or the Participant for the purpose of marketing the Organiser’s own products and services or those of entities cooperating with the Organiser, on the basis of consent given by the Ordering Party or the Participant.
- The Organiser processes the personal data of the Ordering Party for the purpose of:
- marketing, on the basis of consent given by the data subject (Article 6(1)(a) of Regulation 2016/679);
- performing an agreement to which the data subject is a party, or taking steps at the request of the data subject prior to entering into an agreement (Article 6(1)(b) of Regulation 2016/679);
- complying with a legal obligation to which the controller is subject, arising primarily from the relevant tax and accounting regulations (Article 6(1)(c) of Regulation 2016/679);
- pursuing any claims or defending against such claims – the legal basis for processing personal data is the legitimate interest of the Organiser or a third party (Article 6(1)(f) of Regulation 2016/679).
- The Organiser processes the personal data of the person representing the Ordering Party, the person designated by the Ordering Party to perform the Agreement, as well as the personal data of the Participant, for the purpose of concluding or performing the Agreement or establishing or pursuing any claims or defending against such claims – the legal basis for processing personal data is the legitimate interest of the Organiser or a third party (Article 6(1)(f) of Regulation 2016/679).
- Personal data may be transferred by the Organiser to entities providing services to it in connection with the conclusion or performance of the Agreement, including the Organiser’s employees or associates, providers of IT systems and services, postal operators and couriers, entities providing legal services (including tax and debt collection) or entities providing document archiving services. Personal data may also be transferred to authorised authorities to the extent required by applicable law.
- Personal data will be processed by the Organiser for the duration of the Agreement or – if the relevant consent has been given – for a period of 5 (five) years from the date it was given or until consent is withdrawn. The processing period may each time be extended by the limitation period for claims if the processing of personal data is necessary for the Controller to pursue any claims or defend against such claims. After this period, data will be processed only to the extent and for the time required by law.
- The Ordering Party and the Participant have the right to:
- withdraw consent to the processing of personal data without affecting the lawfulness of processing carried out on the basis of consent before its withdrawal. Consent may be withdrawn by using the appropriate link included in marketing communications or by sending a message to the Ordering Party at its postal address or electronically to the e-mail address: privacy@conlea.pl;
- access their data and request its rectification, erasure, restriction of processing, as well as the right to data portability;
- object to the processing of personal data under Article 21(1) of Regulation 2016/679;
- lodge a complaint with the supervisory authority responsible for personal data protection if they consider that the processing of personal data infringes Regulation 2016/679.
- With regard to personal data, the Organiser does not make automated decisions within the meaning of Article 22 of Regulation 2016/679.
- Providing personal data is voluntary. Failure to provide data will make it impossible to conclude and perform the Agreement or for the Organiser to provide other services.
- Sending a completed Registration Form by the Ordering Party (clicking the “Submit registration” button below the Registration Form) is equivalent to:
- the Ordering Party’s confirmation that the data entered in the form are authentic and true;
- a statement that the Ordering Party has been informed who processes its personal data, for what purpose and on what legal basis, and of the related rights it has;
- acceptance of these Terms and Conditions by the Ordering Party;
- the Ordering Party’s consent to the processing of the personal data provided by the Organiser for marketing purposes, in particular to provide information about the activities and plans of the Organiser and partner entities.
- The controller of the Ordering Party’s personal data in connection with online payments for conference or workshop services is the payment operator – PayU S.A. with its registered office in Poznań, ul. Grunwaldzka 186, 60-166 Poznań, NIP 779-23-08-495 (hereinafter: the Payment Operator). The Ordering Party’s personal data are processed in accordance with applicable law by the Payment Operator for the purpose of providing services, archiving, and for marketing purposes relating to the services and products of the Payment Operator and entities cooperating with it. When using the Payment Operator’s services, the Ordering Party will not receive marketing and commercial information unless it consents to it. All detailed information on the processing of personal data by the Payment Operator is available from the Payment Operator.
- Lead Scanner – rules for sharing Participants’ data with Partners/Vendors:
- The Organiser makes the Lead Scanner feature in the conference Application available to selected Partners/Vendors, enabling them to obtain a Participant’s data by scanning a QR code generated in the Application by the Participant or the participant’s badge.
- Scanning a Participant’s data with the Lead Scanner takes place solely with the Participant’s explicit and voluntary consent, given at the moment the Participant presents the QR code or badge to be scanned by the Partner/Vendor. The legal basis for processing is Article 6(1)(a) of Regulation 2016/679.
- Where the Participant has a fully completed profile in the Application without restricted access settings, the following data are shared with the Partner/Vendor: first name (first_name), surname (last_name), e-mail address (email), phone number (phone_number), position (position), company name (company), country (country), bio (biography), information in the “what I need” (what_i_need) and “what I offer” (what_i_offer) fields, links to social media profiles (Facebook, Instagram, LinkedIn, X/Twitter, YouTube), profile creation date (created_at) and the date of its last update (updated_at).
- Where the Participant has not completed all data in their Application profile or has set restricted access for other participants, only basic data are shared with the Partner/Vendor: first name, surname and e-mail address.
- The Organiser informs Participants about the possibility of sharing data with Partners/Vendors via the Lead Scanner in the information clause available in the Application and in these Terms and Conditions.
- Partners/Vendors using the Lead Scanner become independent controllers of the Participants’ personal data with respect to the data obtained and are obliged to process them in accordance with applicable law, including Regulation 2016/679. The Organiser is not liable for further processing of the data by Partners/Vendors after they have been shared.
- Regardless of the sharing of contact details with a Partner/Vendor via the Lead Scanner, the Participant may give, in the Application, separate and voluntary consent to receive commercial information from a given Partner/Vendor or to be contacted for direct marketing purposes by electronic means or by telephone, in accordance with Article 398 of the Act of 12 July 2024 – Electronic Communications Law (Journal of Laws of 2024, item 1221). Consent may be given separately for each communication channel (e-mail, telephone). Giving consent to marketing contact is entirely voluntary, independent of data sharing and is not a condition for using any element of the Conference. The Partner/Vendor is entitled to marketing contact with the Participant solely on the basis of such separately given consent.
- Sharing the data of Participants registered for sessions run by Partners:
- The Organiser enables Participants to register for individual agenda slots (sessions, workshops) run by Partners via the Application.
- After the Conference, the Organiser provides the Partner running a given session with a list of Participants who registered for that session, including: first name, surname, e-mail address, phone number (if provided by the Participant) and company name.
- The legal basis for sharing the data is Article 6(1)(b) of Regulation 2016/679 – sharing the data is necessary to deliver the service (session/workshop) for which the Participant voluntarily registered, and Article 6(1)(f) of Regulation 2016/679 – the legitimate interest of the Organiser and the Partner in documenting participation in the sessions held.
- The Participant is informed that their data will be shared with the Partner running the session no later than at the time of registering for the given slot, by means of relevant information in the Application.
- Partners to whom Participants’ data are shared become independent controllers of that data and are obliged to process it in accordance with Regulation 2016/679.
- Registering a Participant for a session run by a Partner serves to enable establishing and continuing business contact between the Participant and the Partner in connection with the subject matter of the session. The Participant acknowledges that the Partner running the session, with whom the Participant’s data have been shared in connection with session registration, may contact the Participant directly in connection with their participation in the session, in particular to provide information about the Partner’s business, products, services, solutions or cooperation opportunities related to the subject matter of the session or the Conference. Notwithstanding the above, the Partner is entitled to conduct further marketing communication by electronic means or by telephone only if the Participant has given separate consent in accordance with applicable law.
- In particular, a Partner running a session who has received from the Organiser the list of Participants registered for that session is entitled to marketing contact with those Participants solely on the basis of separate consent from each Participant given in accordance with Article 398 of the Act of 12 July 2024 – Electronic Communications Law (Journal of Laws of 2024, item 1221). The Organiser provides the Participant with the option to give or refuse such consent when registering for a given agenda slot, via the relevant feature in the Application. Consent may be given separately for each communication channel (e-mail, telephone). Giving consent to marketing contact is voluntary and is not a condition for participation in the session.
§12 Provisions Concerning Consumers
- The provisions of the Act of 30 May 2014 on Consumer Rights apply to an Ordering Party who is a consumer.
- If the agreement was concluded at a distance or off-premises, the consumer is, as a rule, entitled to withdraw from the agreement within 14 days of its conclusion, unless a statutory exception applies.
- If the consumer expressly requests that the provision of a paid service begin before the withdrawal period expires and then withdraws from the agreement before the service has been fully performed, the consumer is obliged to pay for the services provided up to the moment of withdrawal to the extent provided for by law.
- The right to withdraw from a paid service agreement expires once the service has been fully performed, if its performance began with the consumer’s prior express consent and the consumer was informed before the start of performance that they would lose the right of withdrawal once the service had been fully performed, and acknowledged this.
- A statement of withdrawal may be submitted in the manner provided for by law, including electronically to the Organiser’s e-mail address indicated in § 14(1). To meet the deadline, it is sufficient to send the statement before it expires.
- The consumer provisions also apply to a natural person concluding an agreement directly related to their business activity, if the content of the agreement shows that it is not of a professional nature for that person – to the extent provided for by applicable law.
§13 Contact with the Organiser
- Contact with the Organiser and complaints concerning participation in the Conference may be sent to the e-mail address: events@conlea.pl, unless the Organiser indicates another appropriate contact address on the Website.
- A complaint should include details allowing the Ordering Party or Participant to be identified, a description of the problem reported and the request. The absence of an element that is not necessary to process the complaint does not automatically result in the complaint not being considered.
- The Organiser responds to a consumer’s complaint within the time limit resulting from applicable law, and in other cases without undue delay, as a rule no later than within 14 days.
§14 Final Provisions
- These Terms and Conditions and the agreements concluded on their basis are governed by Polish law.
- Disputes with consumers are resolved by the competent courts in accordance with applicable law. In relations with Ordering Parties who are neither consumers nor entrepreneurs benefiting from consumer protection, the parties may agree on the jurisdiction of the court competent for the Organiser’s registered office.
- A change to these Terms and Conditions does not infringe the rights acquired by Ordering Parties and Participants. Agreements concluded before the change enters into force are governed by the version of the Terms and Conditions accepted when the agreement was concluded, unless the change results from mandatory provisions of law or has been accepted by the parties.
- These Terms and Conditions are made available on the Website in a manner that allows them to be obtained, reproduced and recorded.
- These Terms and Conditions enter into force on the date of their publication on the Website.
Questions about the Terms & Conditions? Contact us: events@conlea.pl